At project completion, the contractor must provide legal and technical assurances to ensure sustained performance after handover.
1. Warranties & Guarantees
2. Key Close-Out Documents
- Completion & Occupancy Certificates
- Test Reports and Calibration Certificates
- Operation & Maintenance (O&M) Manuals
- Warranty and Guarantee Register
- Asset Register and Handover Checklist
- Final BOQ and Reconciliation Statement
3. Document Control Practices
- Maintain all records in digital format (PDF/DWG/O&M).
- Tag documents by WBS or system (e.g., HVAC-001, EL-002).
- Store in project document management systems (DMS) like Orangescrum Docs, BIM 360, or Aconex.
- Verify completeness through a Close-Out Documentation Matrix.
“A well-documented project remains auditable, maintainable, and trustable.”