Design coordination meetings serve as checkpoints to ensure alignment among all technical teams and provide progress visibility for stakeholders.
1. Purpose of Coordination Meetings
- Resolve design clashes and interface issues.
- Review progress of pending deliverables.
- Validate updates against the master schedule.
- Capture design risks and action plans.
2. Meeting Formats
3. Reporting Essentials
Each meeting should generate:
- Minutes of Meeting (MoM) with clear action owners and due dates.
- Design Coordination Report (DCR) summarizing design status by discipline.
- Clash Detection Summary (using Navisworks, BIM 360, etc.).
- Design Tracker Dashboard for graphical reporting.
“Meetings without follow-ups are conversations — not coordination.”